CI-Sign - Email Signature Management Software

The "Swiss-Army-Knife" For Email Signatures

CI-Sign is our signature management software for Outlook and Outlook Web Access / Outlook Web App (OWA). It creates dynamic email signatures based on templates and pulls the user data from the Active Directory or from a database. CI-Sign gives you full control over the layout and distribution of email signatures in your entire network. Every user gets exactly the signature(s) his/her role requires. You can even give users multiple signatures to choose from Outlook's drop down menu.

Centralize your email signature management within minutes. Download the package, create your own signature template, or use a template from the download package. Define rules to assign the right signature to the right people. Test your setup and deploy it. That's it.

Download and test CI-Sign

It's absolutely risk free for you to try

How does CI-Sign Work?

The basis of CI-Sign are signature templates (HTML, RTF & Text). Here you control the layout of the email signatures. These templates include variables/placeholders which represent the user data. At runtime, the variables get dynamically replaced by the user's data from Active Directory (alternative: from database). CI-Sign gets executed on client-side during login, either per login-script (Netlogon) or Group Policy (GPO). You can also run CI-Sign on server-side using a scheduled task, to update all OWA, CLoud or Blackberry (only BES V5.x) signatures at once. This ensures full control and always up-to-date email signatures.

Click here to learn more about email signature software.

Key-Features of CI-Sign

  • Central email signature management
  • Filter-based signature deployment: full control over who has which signature (based on AD groups or AD attributes, Organizational Units (OUs), departments, companys, ...)
  • Built in template designer (WYSIWYG-Editor) for designing your email signature templates
  • Ready-made signature templates - to get you up and running in minutes
  • Dynamic variables which pull user data from Active Directory or database
  • Unlimited number of signature templates
  • .HTM, .RTF and .TXT signatures are created all at once
  • Add static or dynamic images to signatures (e.g. photos of your employees, QR-Codes)
  • Time-based email signature marketing campaigns (stop as soon as the event is over)
  • Set email signatures for Outlook Web Access / Outlook Web App (OWA), Office 365 Cloud and Blackberry (only BES V5.x) devices
  • XML interface for user defined data (can be imported into Active Directory)
  • Set default Outlook font for all users (and delete design themes and stationery)
  • Full Unicode support for compatibility with all languages (even Chinese)
  • Set default Out of Office message
  • Create multi-lingual email signatures (from one single or multiple templates
  • Optimized also for VPN connections (basically, for all slow connections)
  • Define enhanced replacements (search and replace) on the basis of Active Directory attributes, groups or OUs
  • Word interface - pull user data from AD into custom Word templates

Download and test CI-Sign

It's absolutely risk free for you to try

How does CI-Sign look like?

  • CI-Manager: the built in WYSIWYG-Editor for easy editing of email signature Templates
  • CI-Sign Configuration Manager: Configure distribution of signatures, OWA, Office 395 Cloud, Blackberry, ...
  • CI-Sign Configuration Manager - OWA Settings

The first screenshot shows the CI-Manager, the built in WYSIWYG-Editor (What You See Is What You Get). This will be your "home-base" for designing and editing email signature templates. The second screenshot shows the CI-Sign Configuration-Manager. Here you configure the distribution of email signatures. You define which signature(s) will be distributed to which user(-group). The last screenshot shows the configuration options for Outlook Web Access / Outlook Web App (OWA).

Supported Systems

  • All Windows Versions 10 / 8 / 7 / XP / 2000
  • All Microsoft Outlook™ Versions
    (2016 / 2013 / 2010 / 2007 / XP / 2003 / 2000)
  • Outlook Web Access / Outlook Web App (OWA)
    (2016 / 2013 / 2010 / 2007 / 2003)
  • Microsoft Exchange Server 2016 / 2013 / 2010 / 2007 / 2003
  • All Windows Server Versions, including 2012R2
  • Microsoft Office 365 Cloud
  • Google Apps for Work (Gmail)
  • Terminal services, including Citrix (also AIE Mode from Citrix 4.5 and up)

What Do You Get When You Use CI-Sign?

  • Consistent and Corporate Identity compliant email signatures.
  • Full control over the layout and distribution of email signatures in your network environment.
  • Confidence, that emails comply with laws on email disclaimers.
  • Save a whole lot of time, because updates to everyone's email signature can be performed from one central spot.
  • Save costs by reducing the load on staff.
  • Increase business by adding marketing campaigns to email signatures.

Award Winning Software

See what these CI-Sign customers are saying

We've tested several solutions (Exclaimer Signature Manager, Fischer & Kerrn ActiveSignature, Symprex EMail Signature Manager, PolicyPatrol Outlook Signatures, ...) for a centralized Outlook signature management and finally found CI-Sign. It covers all of our requirements.

It's a great product, very simple to install & configure, but extremely flexible and powerful.

The only downside is the documentation, but it's solved for a brilliant support service. Incredibly fast answering questions, solving doubts and even modifying the product to adapt to customer requirements.

Jose Gerez Morata, Grupo Tragsa

- Easy to maintain and configure

- Low costs

- Good, fast and English speaking support

Mark Klerkx, AudioNova International

Why CI-Sign is Risk-Free For You to Try

  • Try CI-Sign for free - no cost.
  • No installation required; just extract the zip-archive on your local PC and you're ready to start.
  • Use one or more of the delivered email signature template(s) or create your own.
  • Hit "Run" and see the result in your Outlook.
  • If the software is not for you, simply delete all files. Nothing will be left back.

Download and test CI-Sign

It's absolutely risk free for you to try